How to Commission an Artist: A Client's Guide to a Smooth and Successful Experience

So, you’ve found an artist whose work you adore, and you have an idea you’re bursting to bring to life! Commissioning an artist is an exciting process, but if you’ve never done it before, it can feel a little daunting.

How do you approach them? What information do you need to provide? How does payment work?

Don’t worry! As an artist who regularly works with commissioners, I’ve put together this simple guide to help you navigate the process like a pro. A smooth commission starts with great communication, and this post will walk you through every step.

Step 1: Do Your Homework

Before you even reach out, take a moment to prepare.

• Read the Artist's Terms of Service (TOS)/Commission Sheet: This is the most important step! Most artists (including me!) have a dedicated page or post that outlines their prices, what they will and won’t draw, payment process, and revision policy. Reading this first shows you respect the artist's time and business.

• Check if they're OPEN: Look for a clear indicator on their social media profile, website, or carrd that they are currently accepting commissions. Sending a request when they are closed will likely go unanswered.

• Gather Your Ideas: Have a basic idea of what you want. Is it a portrait of your original character (OC), a couple's piece, or a fanart of your favorite duo? Collect some reference images for characters, poses, outfits, or color palettes.
  

Step 2: The Initial Contact - Making a Great First Impression

Now you’re ready to reach out! Where and how you contact the artist matters.

• Use Their Preferred Method: Check their commission sheet for where they prefer to be contacted (e.g., Discord, Email, Twitter DMs, a Google Form). Using the right channel ensures your message is seen.

• Be Clear and Polite: Start with a friendly greeting and get straight to the point. A good initial message includes:

  • A brief introduction: "Hello! I'm interested in commissioning you."

  • The type of commission: "I'd like to inquire about a full-body character illustration."

  • The core idea: "I'd like a piece of my original elf character in a forest setting."

  • A key question: "Could you let me know your estimated timeline for a piece like this?" or "Please let me know the next steps if you're available."

Example of a Good First Message:

"Hi [Artist's Name]! I love your work and I'm interested in commissioning a full-body piece of my D&D character. I've read your TOS and have reference sheets ready. Could you let me know if you have any slots open?"

Step 3: The Discussion & Quote

If the artist is available, they’ll respond to discuss your idea in more detail. This is where you’ll provide all the necessary information.

• Provide Detailed References: Send clear reference images for the character(s), including front/back views, color palettes, and any important details. The more visual information you can provide, the better!

• Describe the Scene: What is the character doing? What is their expression? What is the background or setting?

• Be Open to Suggestions: Artists are creative experts! They might have ideas for composition or lighting that could make your piece even stronger. Collaboration is key.

• Get a Final Quote: The artist will confirm the final price based on the complexity of your request.

Step 4: Payment & The Agreement

This is the business part that protects both you and the artist.

• Payment Plans: Most artists use one of two methods:

  1. Full Payment Upfront: Common for smaller commissions.

  2. 50/50 Split: 50% paid to start the sketch, and the remaining 50% paid before the final files are delivered.

• The Invoice: You should receive a formal invoice (via PayPal, Ko-fi, etc.) that clearly states what is being commissioned, the price, and the terms. Never send money as a "gift" or via friends-and-family if the artist's TOS specifies business transactions, as this voids your buyer protection.

• Confirmation is Key: Once you pay the deposit, the slot is officially yours, and the artist will begin work!

Step 5: The Creation Process & Feedback

Now for the fun part—watching your art come to life!

• Be Patient: Art takes time! The artist will likely give you an estimated timeline. Avoid asking for frequent updates; they will contact you at key stages (usually the sketch, flat colors, and final render).

• Provide Constructive Feedback: When the artist shows you the sketch, this is your time to request adjustments. Be specific and polite.

  • Instead of: "The face looks weird."

  • Try: "Could we make the eyes a little larger and adjust the smile to be more subtle?"

• Know the Revision Policy: Most artists include a certain number of minor revisions in the sketch phase. Major changes after this point may incur additional fees, so make sure you understand their policy.

Step 6: Final Payment & Delivery

Once the artwork is complete and you’ve approved the final preview, you’ll pay the remaining balance (if applicable). After the final payment is received, the artist will send you the high-resolution file(s)!

Step 7: Enjoy & Share Your Art!

You are now the proud owner of a custom artwork!

• You can usually: Post it on your social media, use it as a profile picture, or print it for personal use.

• Always credit the artist! It's the right thing to do and helps support their career. A simple "Art by @[ArtistHandle]" in the caption is perfect.

• Check the TOS for commercial use: The personal use license is standard. If you plan to use the art for merchandise, a book cover, or any profit-making venture, you must discuss a commercial license with the artist, which will cost extra.

Commissioning Etiquette: The Do's and Don'ts

DO:

• DO be patient and respectful.

• DO communicate clearly.

• DO trust the artist's expertise.

• DO pay promptly.

DON'T:

• DON'T haggle on prices.

• DON'T pester the artist for free work or "exposure."

• DON'T trace, edit, or claim the artwork as your own.

• DON'T be a "bad client." Rude or demanding behavior may get you blacklisted.

Commissioning art should be a fun and rewarding experience for everyone involved. By following this guide, you’re setting the stage for a fantastic collaboration and a piece of art you’ll love for years to come.

Ready to start your own commission? Here are my commission prices